Copies and Reproductions
Archives and Special Collections is happy to provide copies and scans of materials in our collections to researchers whenever possible. All reproductions are supplied for individual scholarly use (see our Copyright Compliance statement).
Photocopies and Scans
All photocopying and scanning of archival material must be done by archives staff. Researchers wishing to have copies or scans made should contact us. Some fragile or rare materials may be damaged if photocopied or scanned. The NU Archives reserves the right to set restrictions to protect these items.
High resolution scans of documents and photographs, including slides and negatives, may also be requested. However, we do not have facilities for printing photo-reproductions and can only supply researchers with digital copies of many photographic formats.
Although photocopies and scans are currently provided to all researchers free of charge, archives staff are not generally able to scan entire collections due to our small size.
Camera Use
Researchers may use personal cameras (with flash turned off) to capture images of documents for later reference. Creation and use of photographs of documents must comply with the limits of copyright law. An in-house camera is also available to researchers.
Copyright Compliance
The copyright law of the United States (title 17, United States Code) governs the making of photocopies or other reproductions of copyrighted material.
Under certain conditions specified in the law, libraries and archives are authorized to furnish a photocopy or other reproduction. One of these specific conditions is that the photocopy or reproduction is not to be “used for any purpose other than private study, scholarship, or research.” If a user makes a request for, or later uses, a photocopy or reproduction for purposes in excess of “fair use,” that user may be liable for copyright infringement.
The Norwich University Archives and Special Collections reserves the right to refuse to accept a copying order if, in its judgment, fulfillment of the order would involve violation of copyright law.
Permission to Publish
The Norwich University Archives and Special Collections asks that researchers intending to use our materials in publications cite our materials with the following citation format:
Identification of specific item; Date (if known); Collection name; Box and Folder Number; Norwich University Archives, Kreitzberg Library, Northfield, Vt.
Alternatively, researchers may contact us for a preferred credit line in cases where a full citation is not possible.
Archives and Special Collections can make no claims about the intellectual ownership of the content of many of our collections. If requested, we will supply researchers with a written statement indicating that we have no objections to their use of materials from our collections. Researchers should contact us at either archives@norwich.edu or 802-485-2947 with the following information to obtain written confirmation of our permission to publish:
- Name
- Mailing address, email or fax number
- The nature (book, article, etc.) and anticipated title of the publication where content from our collections will appear
- Anticipated date of publication
While we do not charge researchers for publishing our materials, information about the publication of items from our collections assists us in improving access to some of our most unique holdings. For this reason, we ask that researchers consider providing us with information about publications that use our materials as a courtesy.
