Many of the collections in the Norwich University Archives came to us through the generosity of alumni, students, former faculty and staff members, and their families. Our archivists are available to work with any potential donors to identify and make accessible historically valuable records.
If you have papers that you are interested in donating, please feel free to contact us to discuss your specific materials.
What To Donate
The Norwich University Archives collects records documenting the history and development of the university and related organizations. Personal papers of students, alumni, faculty, staff and other Norwich affiliates are also especially welcome. More detailed information about the kinds of materials we collect can be found in our Archives Accessions and Acquisitions Policy.
Some suggestions of historically valuable materials include:
- Military records
- Publications, newsletters or booklets distributed in the name of Norwich University
- Student organization articles of incorporation/constitution/bylaws
- Meeting minutes
The Sullivan Museum and History Center is a separate unit of the university and collects art, artifacts, maps, architectural prints and plans, and audiovisual materials related to the history of Norwich University.
How To Donate
Donations of materials can be dropped off during regular hours or during appointments. Materials can also be mailed to the archives at the following address:
Norwich University Archives
158 Harmon Drive
Northfield, VT 05663 USA
Before donated materials can be added to our collections, donors will be asked to review and sign a deed of gift transferring ownership of their gift to the Norwich University Archives.
We prefer to provide the public with unrestricted access to as many of our collections as possible. In cases where a donor wishes to restrict access to specific materials, our staff will be happy to work together to determine a reasonable set of restrictions.
Monetary Appraisal for Tax Deductions
It may be possible for donors to take a tax deduction for donations of rare books or archival materials. Interested donors should speak with their tax consultant or attorney to learn more about this possibility. Archives staff are prohibited from providing monetary appraisals of gifts. Any appraisal of donated materials for tax purposes should be completed by the donor prior to making a gift of the materials. If donors experience difficulty finding qualified appraisers in their area, we recommend consulting the Association of American Antiquarian Book Sellers or Appraisers Association of America websites.
It is our understanding that the Internal Revenue Services requires a formal appraisal from a qualified appraiser if you plan to claim a deduction of more than $5000. For contributions of less than $5000, a formal appraisal may not be necessary although a statement of the method used to determine the fair market value is still required. Please contact your tax consultant for guidance.
Archives staff do not currently monitor eBay for manuscripts and other archival materials related to the history of Norwich University. If you would like to bring our attention to Norwich-related items on eBay, please contact Archives friend and volunteer, Robert Guptill, at firstname.lastname@example.org.